Civil Service Clerical Ability Test 2025 – 400 Free Practice Questions to Pass the Exam

Question: 1 / 400

What is the difference between 'hard copy' and 'soft copy'?

Hard copy is transient; soft copy is permanent

Hard copy refers to physical documents; soft copy refers to digital files

The distinction between 'hard copy' and 'soft copy' is best understood through the definitions associated with the two terms. A hard copy refers to physical documents that can be touched and held, such as printed papers, books, or reports that exist in tangible form. In contrast, a soft copy refers to digital files that exist in electronic formats, such as documents saved on a computer, emails, or files stored in the cloud.

This differentiation is crucial in various contexts, such as filing, sharing, and storing information. Hard copies are often seen in traditional office settings, while soft copies allow for easier sharing, editing, and storage through electronic means. Understanding this distinction can aid individuals in navigating information management and communication effectively.

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Hard copy is easier to edit; soft copy is not

Hard copy is used for presentations; soft copy is for internal reports

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